Digital Filing Services
Transform your document management with our electronic filing solutions
Our Story
Document Digitization is the process of converting paper documents into digital files, mostly achieved through scanning. It is one of the most important steps to going digital.
Going paperless means all of your business information is electronic, and with this comes the ability to perform fast searches on the information. Businesses no longer need to send a customer back until the file they are looking for is found.
At Novacraft, we handle the entire process for you from collecting your documents to scanning, processing, and delivering them in a secure digital format.
- Risk of Paper Documents
- Fire can destroy paper documents permanently
- Water and liquid damage is irreversible
- Physical documents can be stolen or misplaced
- Degradation over time reduces document quality
- Storage space becomes costly as documents accumulate
Benefits of Digital Filing
E-Signature Integration
E-signature integration streamlines document approvals instantly from anywhere, ensuring legal compliance while creating tamper-proof audit trails.
Document Preservation
Save your information – fire happens and it never sends a warning. When fire happens there is no "undo".
Fast Searches
Find any document instantly using search capabilities, no more spending days looking for files.
Secure Access
Users only see what they are authorized to see. Tight document security for sensitive information.
Multiple Document Types
All types of documents can live side by side. Documents from all departments and branches are stored in the same system.
workflow automation
Workflow automation streamlines document routing, notification, and approval processes, eliminating manual handoffs and accelerating business operations while providing real-time visibility into document status.
Real Fire Incidents That Destroyed Documents
These are just a few examples of businesses that lost valuable documents in fires. Don't let your business be next - digitize your documents today.
MTL Lilongwe Office
Valuable assets and irreplaceable documents were destroyed in an office fire.
NICO House
Lots of property and important documents were lost in a devastating fire.
Delamere House
Business gets disrupted when customer files burn in fires.
Don't Wait Until It's Too Late
Save your paper files digitally in the Nova Document Management System before disaster strikes.
PDF Generation Made Easy
We store your digitized files in image format. This allows you to generate other types of files from the existing images. PDF documents can be generated and downloaded from the system as required.
Think of the Nova Document Management System as your Facebook for business documents. The system can also access individual images, giving you the required documents in your expected file format.
Tight Document Security
Documents from the finance department, which are only supposed to be accessed by finance staff, stay that way in the system. Document permission is designed to allow only authorized users to access a specific document.
Electronic Filing
We are here to change the way documents are stored. Novacraft is the name to call when you need peace of mind. Businesses insure assets to have peace when that rainy day comes.
Electronic filing of paper documents is insurance for your valuable paper information.
See your team responding to customer queries instantly by simply searching for the files in the Nova Document Management system while talking to a customer on the phone. Time is money, and our system helps you save lots of it!
Nova Document Management System
Payment Voucher Processing
Process payment vouchers with full document history and tracking.
Document Management Interface
Intuitive interface for processing scanned documents.
Records Management System
Manage student records with searchable metadata and access controls.
Digitize Documents As They Enter The Office
Novacraft offers the service of electronic filing of all existing paper documents. New documents can be digitized centrally as they reach the front desk, and all back office processes do not need to see the actual paper documents.